This article will show you, as a Credit Card Administrator, how to reconcile your company credit card charges to the statement and to include the credit card expense to your export.
Step 1: Go to the Credit Cards tab.
Step 2: Click Manage Accounts.
Step 3: Click Account Options.
Step 4: Click Statements.
Step 5: Create a new statement or choose an existing statement. If creating a new statement, enter a Statement Name and Statement Date, then click Create Statement.
Step 6:. This will bring you to the Credit Card Statement Detail page.
Please Note: You can enter the Statement Date range to filter out the charges when you are adding the charges to the statement.
Step 7: To add the charges to the statement, click Add Charges To Statement.
Step 8: You will see the list of charges that are available to be put on the statement. Select the charges that you wish to add to the statement.
- Charge Date Range: Use this range to filter out the list of charges.
- Statement Date: If the charges were imported with Statement Date then use this field to filter out the charges,
- Credit Card: Select a particular card to filter out the charges.
Step 8: Once you select the charges, click Add To Statement.
Step 9: You will be back to the Credit Card Statement Detail page.
Step 10: Select the charges that you wish to mark as Paid. Click Pay Charges.
Please Note: Charges must be fully approved in order to be marked as Paid.
Step 11: Click Pay to mark them as Paid and include in the export.
