ExpenseWatch can be configured to allow for General Ledger Accounts to be restricted to business units. This will restrict the GL account that can be selected by a user within a transaction based on the business unit that was selected.
This article will show you how to enable GL restriction and manage the association.
Enabling GL Restriction
Step 1: Go to the Policies tab.
Step 2: Click the root Business Unit.
Step 3: Click the Company Pref. tab.
Step 4: Scroll down to the Transaction Settings section, click the checkbox next to Restrict GL Accounts by BU.
Step 5: Scroll down to the bottom of the page, click Save.
Managing the GL Association
Step 1: Go to the Budgeting tab.
Step 2: Under the GL Accounts section, click BU/GL Restriction.
Step 3: The Associate GL Accounts with Business Units page will appear.
- View summary of GL Account and Business Unit restrictions: View the GL association summary. This is useful to locate business units without any GL associated with it.
Step 4: Click the plus icon next to the Business Unit name to see all the children business units.
Step 5: To associate a GL account, click the business unit name.
Step 6: Click the checkbox next to the GL that you wish to associate.
Please Note: Click Child business units inherit these associations to apply the same GL accounts to the children business units.
Step 7: Click Save Association.